City Clerk Roles & Responsibilities
The city clerk is one of the mayor and councils appointed officers which serves as an administrative assistant to the mayor, council and city administrator.
The city clerk maintains all city council minutes, ordinances, resolutions, contracts, deeds, leases, records and agreements. In addition to record keeping duties, the city clerk maintains the mayor's calendar and schedules appointments, serves as Superintendent of Municipal Elections, provides educational training and serves as a liaison between the public and elected officials. Other duties are given as directed.
Georgia Certification Program for Municipal Clerks
The Georgia Certification Program for city clerks is designed to establish minimum standards and professional goals for city clerks. This program seeks to accomplish this by: introducing new methods and approaches to enable clerks to become more effective and efficient in their jobs; increasing managerial competence to meet new challenges and demands placed on local governments; and creating the opportunity for clerks to further their professional development.
State Mandated Training
State law (O.C.G.A. 36-1-24 and 36-45-20) requires anyone hired as of April 1, 1992, holding the title of "clerk" or performing the duties of a municipal/county clerks pursuant to the local charter, ordinance, or code shall attend a 15 - hour mandated orientation training. The training consists of a basic overview of job duties and functions required of clerks. Mandated training is offered at the fall and winter training conferences. The 15 hour mandated training counts toward the 100 hours required for full certification.
To establish and maintain procedures that ensures easy access of all public information for the general public, mayor, city council, city administrator and staff now and in the future.
To provide quality service and support to the general public, mayor, city council, city administrator and staff, for all functions handled by this office and to preserve the integrity of the city's official records while striving for the highest degree of excellence and professionalism.
Service - Remembering that we are employees of the people, provide citizens/public with requested information in a quick and concise manner, while treating them with courtesy and respect.
Effective Communication - Maintain an open door policy to staff and the general public, always keeping an open mind to new ideas and treat all, who enter this office, with courtesy and respect.
Accuracy - The taking and transcribing of meeting minutes is one of the main components of this office. The future use of these minutes will help to establish the history of our city. With this in mind, it is of the greatest importance that the City Clerk's Office maintains accurate minutes that do not deviate from fact and do not contain opinions or interpretation of said office.
Ethical - Promote and ensure that the rules, regulations and laws that govern our city and state, especially those concerning Sunshine, Election and Open Records statutes are followed. Maintain complete and accurate records of all city business including but not limited to ordinances, resolutions, minutes, agendas, contracts and record retention.